Executive Assistant (Contract)
Ascend Elements is revolutionizing the production of lithium-ion battery materials by establishing a clean and sustainable supply chain using recycled feedstock. Its patented Hydro-to-Cathode™ technology directly synthesizes new cathode materials from spent lithium-ion cells more efficiently than traditional methods, resulting in reduced cost, improved performance, and lowered GHG emissions. The results are lower cost, better performance batteries with fewer discarded in landfill, a cleaner manufacturing process, and a truly sustainable closed-loop circular battery economy. Ascend Elements is taking the lithium-ion battery industry to a higher level.
We are hiring an Executive Assistant who will be responsible for administrative tasks supporting the President and Board Executive in our Covington, Georgia facility.
This will be a minimum 3-month contract with the possibility of extension or conversion to a full-time, permanent role based on performance and business needs.
Duties/Responsibilities:
- Provides day-to-day administration and coordination of all areas of executive support.
- Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency.
- Schedule and coordinate numerous weekly and ad hoc meetings, ensuring that all details are managed and communicated effectively with all parties.
- Handle all aspects of travel arrangements, both international and domestic, with the ability to make frequent revisions as necessary.
- Manage business expenses for executives, ensuring timely and accurate processing.
- Provide administrative and logistical support for in-office events and meetings, creating documents, arranging catering and providing onsite support as needed.
- Act as a point person for visiting employees, vendors and clients as needed.
- Maintain central filing systems and general mailboxes.
- Prepare agendas and schedules for meetings. Record and distribute minutes or other records for meetings.
- Performs other related duties as assigned.
Education and Experience:
- Bachelor’s degree in Business Administration or other related field.
- Three to five years of experience in an administrative role.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Demonstrated ability to handle sensitive and confidential information with discretion and integrity.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to function well in a high-paced environment, effectively multitasking and managing competing priorities.
- Ability to work independently.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Ascend Elements is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
